Approved Regular Commission Meeting Minutes for October 2, 2019

Attendance

Commissioners Present
Ernie Loveless, Chair
Teresa Barrett
Susan Gorin
Rodney Moore
Lynda Hopkins
Jean Kapolchok
Pam Stafford

Alternate Commissioners Present
Mark Landman

Staff Present
Mark Bramfitt Executive Officer
Carole Cooper, Assistant Executive Officer
Verne Ball, Legal Counsel
Cynthia Olson, Administrative Analyst
Diana R. Wilson, Clerk

Approved Regular Commission Meeting Minutes for October 2, 2019

1. Call to Order by the Chair

The meeting was called to order by the Chair at 2:00 p.m. The following voting members were seated at the dais: Commissioners Loveless, Stafford, Gorin, Kapolchok, Moore, and Barrett.

Commissioner Hopkins arrived @ 2:01 p.m.

Chair Loveless indicated that Commissioners Hopkins and Gorin need to leave by 3:15 p.m. The Chair further noted that item 5.1 has been removed from the agenda

2. Public Comment:

The Chair opened the public comment period and, seeing no one rise, closed the public comment.

3. Consent Calendar

Items on the Consent Calendar will be taken in one motion without discussion

  1. Approval of Meeting Minutes: September 4, 2019

  2. File No. 2019-06: Cloverdale Reorganization No. ANX 01-2019 (Sonoma County Vintners Co-op, Inc.) Involving Annexation to the City of Cloverdale and Detachment from County Service Area No. 41 (Multi-Services)
    Environmental Determination: Mitigated Negative Declaration prepared by the City of Cloverdale.
    Upon motion and second, approved items on the Consent Calendar as recommended by staff.
    Ayes:                   7   Loveless, Stafford, Gorin, Kapolchok, Moore, Barrett, and Hopkins
    Noes:                   0
    Abstain:                0

4. Public Hearing Protest Hearings

None

5. Regular Calendar

  1. Request for authorization of an Outside Service Area Agreement for the parcel located at 19764 Eighth Street East, Sonoma (Assessor’s Parcel Number 128-051-040)
    Environmental Determination: Mitigated Negative Declaration prepared by County of Sonoma – Permit Sonoma

    Agenda Item 5.1 was removed from the agenda at staff’s request

  2. Sphere of Influence Amendment Evaluation Criteria for Fire and Emergency Service Agencies
  3. Staff explained the Sphere of Influence Amendment Evaluation Criteria for Fire and Emergency Service Agencies and answered questions from the Commission.

    Dan George, Gold Ridge Fire Protection District, provided an update regarding placement of volunteer fire companies and answered questions from the Commission.

    Chief Sean Grinnell, Bodega Bay Fire Protection District, thanked staff for the consideration of the Emergency Medical Service component in any future SOIs.

    The Chair closed public comment and brought discussion back to the dais.

    Commissioner Hopkins and staff engaged in conversation regarding various proposal criteria, particularly in regard to Emergency Management System (EMS) and Advanced Life Support (ALS). Also addressed were the issues of funding and inequities between areas.

    Commissioner Kapolchok asked staff to clarify on the report’s definition of financial sustainability and staff answered that the full analysis would be addressed in Municipal Service Reviews (MSR).

    Commissioner Stafford applauded the fact that this subject is being discussed at this time, in that it had not been a welcome topic of conversation previously.

    Commissioner Barrett stated that it is too early in the process to bring this subject to the Policy Committee; Commissioner Stafford agreed.

    Chair Loveless stated that he wants the Commission to do a better job to make the notices of hearing and what will occur with fire reorganizations clearer to the public. Staff stated that they are taking steps to improve outreach communications. The Chair expressed concern regarding County provided subsidies for Volunteer Fire Companies upon the elimination of CSA 40 territory. He wants to monitor the implementation of proper tax exchange agreements that are equitable to all parties.

    Staff was directed to make edits as follows:
    Agency Request/Preference edited to Agencies Request(s)/Preferences

    The Evaluation Criteria document will be used as the basis for providing future Sphere Amendment requests to the Commission.

    The Chair closed the item with no additional comments.

  4. Financial Audit – Fiscal Years 2017 and 2018

  5. Staff explained the Financial Audit and answered questions from the Commission.

    The Chair opened the public comment and, seeing no one rise, closed the public comment period.

  6. Proposed CALAFCO Dues Structure Changes (Verbal)

    Staff explained the proposed CALAFCO dues structure changes and answered questions from the Commission and provided additional information, opinions, and clarification. Chair Loveless will vote on the CALAFCO dues restructuring proposal at the Annual Conference at the end of October.

    The Chair closed the item with no additional comments.

6. Information/Report Items - Informational and/or Direction

  1. 2020 Schedule of Commission and Standing Committee Meetings
  2. Staff explained the 2020 Commission and standing committee meeting schedule and answered questions from the Commission.

  3. Legislative Report 
  4. Staff provided details regarding the status of pertinent bills of interest and answered questions from the Commission

  5. Executive Officer’s Report (Verbal)
  6. Executive Officer had no report for the month and there were no questions from the Commission.

7. General Announcements

    None.

8. Confirm Meetings

    Commission Meeting: November 6, 2019, at 2:00 p.m.

9. Adjournment

    The meeting was adjourned at 2:54 p.m.

 

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