Regular meetings of this Commission shall be held on the first Wednesday of each month, beginning at 2:00 p.m., unless modified by the Commission. The Commission staff will develop the annual meeting schedule and present it to the Commission for acceptance, prior to the first meeting of the calendar year. If a regular meeting date falls on a holiday, the regular meeting shall be held on the next succeeding Wednesday that does not fall on a holiday, unless modified by the Commission. If no matters have been set for a regular meeting and there is otherwise no business to transact, the Chair or the Commission, upon recommendation of the Executive Officer, may cancel the regular meeting and direct the Executive Officer to notify members of the Commission and those on the Commission’s mailing list for meetings; notification of the cancellation will be posted on the Commission’s website.
Special meetings may be called by the Chair or the Commission by delivering personally, by mail, or by email, written notice to each member and to each local newspaper of general circulation, which has requested notice in writing. Such notice must be delivered at least 24 hours before the time of such special meeting as specified in the notice. The order calling the special meeting will specify the time, date and place of the meeting and the business to be transacted. No other business will be considered at that meeting. The call and notice will be posted at least 24 hours prior to the special meeting at the Commission's regular place of posting and on the Commission’s website. The Commission may also determine, at a regular meeting, the need for a special meeting and may set a date, time, and place for the special meeting; all notification provisions will be followed.
The Commission may adjourn any meeting to a date and place certain. Any adjourned meeting shall be deemed a part of the original meeting so adjourned.
Location of Commission Meetings
Unless otherwise determined by the Commission, all Commission meetings are held in the Board of Supervisors’ Chambers, Sonoma County Administration Building, 575 Administration Drive, Room 102A, Santa Rosa, California. Committee meetings may be conducted in conference rooms at the same general location, if possible.
Agendas for Meetings
At least 72 hours before a regular meeting, an agenda will be posted both at the Commission's regular place of posting and on the Commission’s website. The agenda shall contain a brief description of each item of business to be transacted or discussed at the meeting.
Commission Mailing for Meetings
For each meeting, Commission staff will prepare an agenda, to be mailed, distributed personally, or emailed to Commissioners, depending on their preference, approximately one week before the meeting, to allow Commissioners opportunity for review. Also included in the mailing will be the Executive Officer's Report(s), including recommendations, draft resolutions, if appropriate, other materials relating to matters to be considered at the meeting, and minutes of the previous regular meeting and any intervening special meeting.
t least five days prior to the meeting, copies of the Executive Officer's Report(s) shall be mailed, or otherwise made available, to agencies and persons deemed by the Executive Officer to be affected parties or parties in interest. The Executive Officer's Report(s) shall be made available to the public not less than five (5) days prior to the hearing but not before the report is made available to the Commission.
Pursuant to SB 343, any writings or documents provided to a majority of the members of the Commission regarding any item on this agenda after the posting of the agenda and not otherwise exempt from disclosure will be made available for public review at the Commission office during normal business hours. If the supplemental materials are made available to the members of the Commission at the meeting, a copy will be available for public review at the office and at the Commission meeting itself
The agenda, Executive Officer’s Report(s), and other writings for the meeting shall be made available for public inspection in compliance with the Government Code.